Disaster Planning
Disaster planning is overlooked by many organizations that have not previously experienced a disaster. When posed with any type of disaster threat, many discover that resuming normal operations is severely impacted by lack planning that can cripple the organization financially.
DP&O’s applies an all hazard approach to Disaster Planning which identifies client specifics risk and response strategies to ensure time and costs effective recovery and minimize downtime and financial impact. Our goal is to enable all organizations, departments & partner agencies to communicate resources and work seamlessly together during disaster disruption bringing order out of disorder.
DP&O’s disaster planning solution includes software for transitioning from Disaster Response to Successful Recovery.
DP&O leverages eXactRecovery’s suite of software solutions - RecoveryEOC™ - to facilitate multi-purpose use of data, for planning, response and recovery. eXactRecovery brings disparate information from multiple departments into ONE Location for easy access for the following:
Infrastructure/Assets (including maps, GPS data)
Labor
Equipment
Subcontractors
Materials
Mutual Aid Agreements
Inventory
Maps/GIS data
Policies
RecoveryEOC™ is Scalable, versatile and adaptive to client’s needs provides for cross utilization and efficient strategic planning for:
Pre-Disaster Asset Status/Condition
Asset Financial values, and Maintenance tracking
Personnel training and certification
NIMS Compliance for Resource typing
Internal Policies updates (Payroll/overtime, Union agreements, Insurance, etc.)
Emergency Repairs Work Orders, Required forms for Support documentation.)
Infrastructure to aid Response and Recovery
Mutual Aid Contractors and other Resources.
Gap Analysis – to identify resource weaknesses.
Disaster Response and Recovery specific for Utilities.
In any disaster, utilities infrastructures can be particularly vulnerable to catastrophic damage. Restoration is a primary focus. Without Power, Water and other essential needs, communities cannot recover - demoralization occurs, civil unrest, government paralysis, and economic crisis becomes a real possibility. DP&O’s program emphasizes Disaster Grid Resiliency, and a regional approach to Disaster Response and Recovery specific for Utilities.
Downtime of critical utilities creates maximum financial loss exposure for millions. Manual, written, untested and unused plans will not equate to sustainability or survivability.
BoltEOC™ is a cutting-edge mobile app and web-based solution that gives users and Mutual Aid Contractors mobile access to Utility/Asset locations, with Asset equipment identified.
BoltEOC™ can be used in Disaster Planning to determine the following needs based on various disaster scenarios:
Crew Resources available: labor, equipment, materials.
Staging areas.
Determination of Mutual Aid (MAA Contractor support.)
Assignment of areas/grids to MAA and onsite crews.
MAA Communications.
Critical facilities prioritization for restoration.
Identify potential obstacles and difficult to access areas.
Miscellaneous Emergency support: Hotels, food, laundry, etc.
Our experienced team offers time and cost-effective solutions and highly skilled professionals to promote grid reliability and regional planning.
Resource, Asset, Facilities Management
DP&O/eXactRecovery deploys RecoveryEOC’s suite of software solutions and knowledgeable staff to ensure that federal (FEMA) pre-disaster information is included with all items that could be damaged due to a disaster event.
Prior to and during a disaster event, DP&O’s clients will have 24/7 access to:
Available labor – Including part time and on call staff with certifications
Equipment - both owned & rented
Contractors – contracts, Pos, rates
Resources - availability, rates
Materials - available onsite; Vendors items with rates
Internal policies - (Payroll, disaster pay, Insurance, etc.)
Mutual Aid Agreements
Assets with Maps/GIS data- Priority Critical Facilities
Emergency Operations Procedures.
Debris Management Planning
Disasters create a wide variety of contaminated and non-contaminated debris that can wreak havoc on the mobilization of emergency support, police and utility restoration crews.
Our Debris Management Plan will establish recommended policies to guide local government actions for debris management and define a Concept of Operations to be utilized citywide to prepare for debris management operations and implement those operations whenever necessary.
Natural or man-made disaster events precipitate a variety of debris that include, but are not limited to, vegetative and C/D debris, trees, sand, gravel, appliances, vehicles, boats, personal property, and hazardous materials.
Debris clearance, removal and disposal is a critical and the speed at which the disaster debris is managed/removed will govern how quickly the local area recovers. Disaster generated debris brings not only health and safety hazards but also has a direct effect on the morale of the population.
Our Debris management planning enables communities to bring normalcy as quickly and as safely as possible and perform debris removal operations per FEMA /Federal disaster requirements which includes stringent DOCUMENTATION.
DP&O’s Debris Management Plan, (DMP), establishes the following:
Policies controlling local government actions for debris management
Concept of operations that will be utilized as a basis to prepare for debris management
operations.
Compliance per State and Federal regulations guidance for removal and debris disposal
(or recycling)
Defines responsibilities for debris management operations, and plan implementation
Identifies actions and responsibilities for maintaining and updating the plan
Training and exercises assigned personnel in plan implementation protocols
DP&O Leverages the power of RecoveryEOC’s TRKR™ module - THE ONLY TRUE state-of-the- art Automated Debris Management System,(ADMS), designed to ensure clients maintain compliance with State and FEMA/Federal regulations for documentation requirements for Federal disaster reimbursement.
TRKR™ is the only ADMS system that has a web-based application that allows the user to maintain all the following Debris Management Planning components and interface seamlessly with the TRKR™ mobile app:
Debris Management Plan and template updates.
Debris Management sites- permits, closures, locations/maps
Disposal facilities- contracts, rates, locations.
Debris Removal Contractors- contracts, rates,
Truck certifications- per Debris Removal contractor.
Debris Monitoring – contracts and rates.
Labor, Equipment
Debris Tracking Reports, progress graphs.
Debris Removal costs and records per DR event.
TRKR™ auto-populates ticket ledgers and has built in analytics for automated debris data reconciliation. TRKR™ continues to function, maintaining data without internet - downloading data when Monitor reaches internet signals.
TRKR™ is user friendly, tracks Monitor locations, and prompts Monitors to perform functions including required photos and measurements. TRKR™ automates the following data and records assimilation and database storage:
Emergency Road Clearing
All Category A Debris Removal Operations (ROW to DMS to Disposal, or DMS to Disposal )
Autogenerates tickets for ROW to DMS/Disposal; and Final Haul out of reduced debris.
Autogenerates Leaner, Hanger tickets.
Reconciles debris removed with landfill disposal
Reconciles TDSR (Temporary Debris Storage/Site Reduction) with final haul out
Streamlines and maintains all documents and information for Leaners, hangers and Stump removal operations
Maintains all data and records per FEMA requirements
Populates the FEMA Debris removal Project worksheet templates.
TRKR™ is THE mobile application to assist with Debris, Damage Assessments, cost tracking and validation.
Business Continuity Planning and Consequence Management
DP&O’s Business Continuity planning ensures that each client’s critical business concerns for maintaining business operations during a disaster event are addressed. Addressing all needs specific to the hazards and all risks associated with the clients operations and services. This planning also includes Consequence Management.
Business Continuity planning includes but is not limited to:
a top level review of risk assessment
business impact
business continuity strategies
prioritizing internal business processes including the emergency and alternate mode operations procedures
allocation and assignment of resources
employees
facilities
equipment
suppliers
information technology services & data storage
emergency communications & interoperability
tracking of critical information and recovery procedures.
Combining Consequence Management with Business Continuity provides decision makers a holistic view of the entire business area and an incident wide situational awareness for decision support.
The client benefit - the disposition of operations vis-à-vis combined multi-level information sources (political, informational, economic, social, military, police, etc.) and any associated entity in a manner that can be comprehended and turned into actionable information.
Training and Exercises
The fundamental objectives of our training strategy are to increase knowledge and awareness, improve comprehensive planning, incorporate best management practices and ensure effective emergency preparedness.
Our expertise spans emergency management, logistics, incident command and control, information management, training and exercises. Our Team solves the challenges faced in providing effective training for NIMS and for national disaster management.
We combine training and exercise evaluation skills from the Department of Defense along with state-of-the-art visual/media presentations. Our training program directors and instructors are retired emergency directors, state recovery professionals and FEMA HQ Catastrophic Planning specialists. We have phenomenal hands-on experience in disaster management and are certified in various training curricula, both classroom and in-field training.
DP&O’s Training is provided through:
A structured training program at the individual, operational team or collective level
is scalable, programmatically and philosophically consistent.
several formats including seminars, tabletop exercises and computer assisted exercises
DP&O’s exercise program strategy utilizes the Homeland Security Exercise and Evaluation Program (HSEEP) methodology, a Target Capabilities List (TCL), a Universal Task List (UTL), the U.S. National Response Plan (NRP), and the U.S. National Incident Management System (NIMS) to ensure that all critical and essential mission objectives are addressed.